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From Product Briefing to Delivery to Germany

A clear process reduces misunderstandings between German purchasing and Chinese suppliers.

Briefing

Product, target price, quantity, certificates, delivery address, and existing links are recorded in a structured manner.

Supplier Check

Factories, trading companies, offers, and obvious risks are made comparable.

Sample & Offer

Samples are coordinated, evaluated, and matched with price, MOQ, and delivery time.

Quality

Golden sample, inspection criteria, AQL, or photo reports are defined before shipping.

Shipping & Import

Documents, HS codes, packaging, shipping routes, and German receipts are prepared.

Start with a Briefing

Start Project

Import project control

An eight-stage process only works when each gate has an owner and evidence

For every phase, record one accountable owner, the evidence required for release, a dated decision and the next action. This prevents schedule pressure or a booked shipment from becoming an implicit approval.

Gate field	Minimum content	Management value
Owner	One named accountable function	Removes ambiguous approvals
Evidence	Document, report, sample revision or registry record	Separates a claim from a verifiable basis
Decision	GO, CONDITIONAL, REWORK or STOP with date	Makes status and residual risk explicit
Open issue	Impact, owner, due date and closure evidence	Prevents unresolved items from disappearing
Change impact	Cost, schedule, quality and compliance assessment	Controls material, process and supplier changes

China Import Project GatesEight-phase CSV template for RACI, evidence, gate status, issues and next actions.

Download CSV

Mandatory escalation triggers

The bank beneficiary changes after negotiation or does not match the approved entity map.
A safety-relevant report cannot be matched to the model, material, applicant or current standard edition.
The factory changes material, subcontractor, tooling, firmware, label or packaging after sample approval.
Independent inspection is refused, the goods are inaccessible, or shipment is requested before release.
Tariff classification, origin, importer role or a required registration remains unresolved before dispatch.